Job Description

Job Responsibilities:

• Coordinate and prepare documents for 3rd parties to off-load in conjunction with Lab and Transfer Site Lead Hand.
• Schedule drivers’ daily work assignments and dispatch accordingly for “milk runs” and one-off jobs.
• Collect and monitor all work orders, manifests, service receipts, and time-sheets; verify hours daily and forward to Admin.
• Collect paperwork (JSAs, Confined Space Permits, etc.) from Operators upon job completion; review for accuracy and resolve discrepancies immediately.
• Interface with Operations Manager and Site Supervisor to coordinate coverage of all jobs with appropriate equipment, personnel, and materials.
• Maintain an updated job board detailing the status of all personnel and equipment, including rentals.
• Communicate changes in mechanical or operational status of equipment to management.
• Monitor upcoming jobs and collaborate with Operations Manager to prepare for high-activity periods.
• Collect and monitor all Circle Checks & Logs for forwarding to Transportation Administrator.
• Assist in distributing supplies for tasks, ensuring complete accounting of distribution.
• Notify account salesman and management of any job-related issues.
• Monitor time for hourly personnel to minimize overtime.
• Work with Safety Department to ensure compliance with Health & Safety and DOT regulations.
• Perform all other duties as assigned by management.

Skills:

• Strong organizational and scheduling skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and adjust to changing priorities.
• Attention to detail for documentation and compliance monitoring.
• Teamwork and motivational skills.
• Knowledge of Health & Safety and DOT regulations.

Education/Experience:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Prior experience in dispatching, logistics, or operations coordination preferred.
• Familiarity with transportation operations, equipment, and scheduling systems.
• Experience working in a safety-conscious environment.

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